Employment Law Report
Office Holiday Party Dos and Don’ts
By: Lillie Stivers
As the festive season approaches, it’s almost time for annual office parties. While these parties are a great way for employees to mingle outside of the workplace, employers should take precautions to make sure that office events are not only fun but also problem-free. To ensure your event is a success, the following is a list of helpful dos and don’ts for workplace holiday parties:
Do:
- Remind employees prior to the event that workplace policies still apply. Re-circulating policies, especially sexual harassment policies, may remind employees of the standards of conduct and prevent problematic behavior.
- Provide food if alcohol is served. This will help ensure employees do not drink on empty stomachs. Additionally, asking about dietary restrictions beforehand may prevent unintended consequences.
- If budget allows, host the party at a third party vendor’s premises. This can greatly reduce the employer’s exposure to liability if an employee is injured.
- Make the event non-denominational and ensure all employees feel welcome, regardless of their backgrounds. Instead of marketing the party as a “Christmas Party,” brand the gathering as a “Holiday Party” to avoid alienating individuals.
Don’t:
- Don’t make the party mandatory. Some employees may prefer to not participate for personal or religious reasons. Include an RSVP and state in the invitations that attendance is optional.
- Don’t allow excessive alcohol consumption. This can be achieved by using drink tickets or having a cash bar. If you set up a bar, consider hiring a professional bartender who can help monitor alcohol consumption and limit service to anyone who appears intoxicated. Alternatively, assign a responsible person to monitor the environment and intervene if they see any indications of excessive drinking or intoxication.
- Don’t let employees drink and drive. If alcohol is served, it is best practice to offer reimbursement for the cost of a ride to and from the event.
In conclusion, office holiday parties can be a fantastic opportunity to celebrate with colleagues, build team spirit, and unwind after a busy year. However, to ensure that these events remain enjoyable and free from complications, it’s important for employers to take proactive steps in planning and communicating expectations. By following the outlined dos and don’ts, employers can create an inclusive, respectful, and safe environment where everyone feels comfortable, and the festive spirit remains the focus. A little preparation and thoughtful consideration can go a long way in making your office holiday party a memorable success for all the right reasons.
